Newsletter Policies

Acceptance and Refusal of Authorisation Policy

References: National Quality Standard 2 & 7.3

National Regulations: 92, 93, 94, 99, 102, 102D and 157, 160, 161, 168, 170, 171, 172

 

Policy Purpose

 

The objective of this policy at Karalee Kindergarten & Early Years Learning is to provide families, educators, nominated supervisors and responsible persons with guidance regarding the acceptance and refusal of authorisations in a variety of circumstances that may arise in the education and care service.

 

Having a procedure for authorisations ensures that children are safe when being educated and cared for. Families feel secure in the knowledge that safety is Karalee Kindergarten & Early Years Learning’s priority and assists the Nominated Supervisor, Responsible Person and Educators to meet their obligations as set out in the National Law, Regulations and Guidelines from relevant regulatory authorities.

 

Scope

This policy applies to children, parents/ guardians, staff, management, authorised persons, volunteers and students on placement working at Karalee Kindergarten & Early Years Learning.

 

Implementation

 

• Our Service will ensure we comply with the current Education and Care Services National Regulations, and have policies and procedures in place in relation to the acceptance and refusal of authorisations
• which require parent or guardian written authorisation to be provided in matters including:
• Administration of medication to children
• Administration of medical treatment, dental treatment, and general first aid treatment
• Emergency Ambulance transportation
• Transportation- including regular outings and regular transportation
• Excursions, including regular outings
• Incursion attendance
• Taking of photographs by people other than educators
• Water based activities
• Enrolment of children, including providing details of persons nominated to authorise consent for medical treatment, to collect children from the service, or to provide authority for the child to be taken outside the service
• Children leaving the premises in the care of someone other than a parent or guardian

 

Background Information and Procedure

 

Acceptance or refusal of an authorisation from parent or legal guardian may be required in instances that may include but are not limited to:

 

• Administering medication to children
• Children being collected from the education and care service by someone other than their parent/legal guardian
• Children taken on excursions and in some cases incursions
• Care and routine deviation being sought by the parent/legal guardian for their child

 

Refusal may occur if:

 

• Appropriate paperwork is not completed in full including signature, date, etc.
• The application for authorisation has been assessed and does not meet:

1. The national quality standards, regulations and/or national law requirements
2. The policies and practices of the education and care service
3. The education and care services ability to fulfil its duty of care obligations to the children enrolled in the service.

 

The Approved Provider and Management will ensure:

• Ensuring the Acceptance and Refusal Authorisation Policy is reviewed and maintained by Service management and adhered to at all times by educators and staff
• policies and procedures are readily accessible to families, nominated supervisors, coordinators, educators and staff and available for inspection
• a digital enrolment record is kept for each child that includes authorisations signed by a parent/guardian or a person authorised to consent to medical treatment of the child if relevant
• to authorise the education and care service to transport the child or arrange transportation for the child
• all staff understand circumstances that may lead to refusal of an authorisation
• all educators and staff follow the policies and procedures of our Service
• all parents/guardians have completed the authorised person’s section of their child’s enrolment form including authorised nominees (refer to Enrolment Policy), and that the form is signed and dated before the child commences at the Service
• permission forms for excursions are provided to the parent/guardian or authorised nominee prior to the excursion (refer to Excursion Policy)
• parents/guardians are provided with a copy of relevant policies for our Service or are aware of how they can be accessed via the family portal section of our website.
• attendance records are maintained for all children attending the Service through Xplor
• a digital record of all visitors to the Service, including time of arrival and departure and reasons for visit is documented
• where a child requires medication to be administered by educators/staff, that an Administration of Medication Record is completed, and authorisation provided by the parent/guardian or authorised nominee and included within the child’s record (Refer to Administration of Medication Policy)
• educators/staff do not administer medication without the written authorisation of parent/guardian or authorised nominee named in the enrolment record as authorised to consent to the medical treatment of the child, except in the case of an emergency, including an asthma or anaphylaxis emergency (refer to Enrolment Form, Administration of Medication Policy, Incident, Injury, Accident and Trauma Policy, Emergency Evacuation Policy, Asthma Management Policy, Anaphylaxis Management Policy, Diabetes Management Policy, and Epilepsy Management Policy).
• educators and staff only allow a child to participate in regular outings with the written authorisation of a parent/guardian or authorised nominee name in the child’s enrolment record
• educators and staff allow a child to participate in excursions only with the written authorisation of a parent/guardian or authorised nominee named in the child’s enrolment record is received and documented
• educators/staff allow a child to depart the Service only with:
• a person who is the parent/guardian or authorised nominee named in the child’s enrolment record; or with a person authorised by a parent or authorised nominee; or
• leaves in accordance with the written authorisation of the parent; or authorised nominee; or is taken on an excursion; or
• in the case of a medical emergency or another emergency (Refer to Arrival and Departure Policy and Emergency Evacuation Policy).
• there are procedures in place if an inappropriate person, or a person who does not appear to be fit to take care of the child attempts to collect the child from the Service or poses a risk to the safety of children or staff (refer to Arrival and Departure Policy)
• notify families at least 14 days before changing the policy or procedures (Reg. 172).

 

 

The education and care service/nominated supervisor/responsible person(s) will:

 

 

Provide parents/legal guardians with the opportunity to meet with the nominated supervisor/responsible person to discuss the outcome and work collaboratively to provide an alternative solution (where possible.)

 

• follow the policies and procedures of the Service
• ensure documentation relating to authorisations contains:
• the name of the child enrolled in the service
• date
• signature of the child’s parent/guardian and authorised nominee as named on the enrolment form
• keep all authorisations relating to each child in their enrolment record through Xplor
• exercise the right of refusal if written or verbal authorisations do not comply with National Regulations or Child Protection Legislation. If an authorisation is refused by the Service, it is best practice to document:
• the details of the authorisation
• why the authorisation was refused, and
• actions taken by the service. For example: if the service refused an authorised nominee named in the child’s enrolment record to collect the child from the service as they were under the influence of alcohol, the action taken to ensure that the child was collected (Refer to Refusal of Authorisation Record).
• waive compliance where a child requires emergency medical treatment for conditions such as anaphylaxis or asthma. In accordance with National Regulations (R. 93) the Service can administer medication in these circumstances without authorisation. If these situations occur Management will be required to contact the parent/guardian as soon as practicable after the medication has been administered and emergency services. Notification to the Regulatory Authority is required within 24 hours of a serious incident
• ensure that medication is not administered to a child without the authorisation of a parent/guardian or authorised person, except in the case of an emergency, including and asthma or anaphylaxis emergency (refer to Administration of Medication Policy, Incident, Injury, Trauma and Illness Policy, Emergency and Evacuation Policy, Management of Asthma Policy, Management of Anaphylaxis Policy, Management of Diabetes Policy, and Management of Epilepsy Policy).
• ensure a child only departs from the Service with:
• a person who is the parent/guardian or authorised nominee named in the child’s enrolment record; or
• with a person authorised by a parent or authorised nominee; or
• leaves in accordance with the written authorisation of the parent; or authorised nominee; or
• is taken on an excursion; or
• in the case of a medical emergency or another emergency (Refer to Arrival and Departure Policy and Emergency Evacuation Policy).
• ensure that written authorisation is provided by the parent/guardian or other person named in the child’s enrolment record for a regular outing or regular transportation
• ensure a child is not taken outside the Service premises on an excursion except with the written authorisation of a parent/guardian or authorised nominee
• inform the Approved Provider when a written authorisation does not meet the requirements outlined in the Service’s policies.

 

Educators of the Service will:

 

• follow the policies and procedures of the Service
• ensure that written authorisation is provided by the parent/guardian or other person named in the child’s enrolment record for a regular outing or regular transportation
• ensure that parents/guardians sign and date permission forms for excursions prior to the excursion being implemented and uploaded to Xplor for digital documentation.
• allow a child to participate in an excursion only with the written authorisation of a parent/guardian or authorised nominee
• check that parents/guardians or an authorised nominee sign the attendance record as their child arrives and departs from the Service
• administer medication only with the written authorisation of a parent/guardian or authorised nominee as per the Administration of Medication Record, except in the case of an emergency, including an asthma, anaphylaxis.
• allow a child to depart from the Service only with:
• with a person authorised by a parent or authorised nominee; or
• leaves in accordance with the written authorisation of the parent; or authorised nominee; or
• is taken on an excursion; or
• in the case of a medical emergency or another emergency (Refer to Arrival and Departure Policy and Emergency Evacuation Policy).
• follow procedures if an inappropriate person attempts to collect a child from the Service and poses a risk to the safety of the children and staff (for example, an intoxicated person)
• inform the Approved Provider when a written authorisation does not meet the requirements outlined in Service’s policies.

 

Parents/legal guardians are required to:

 

• read and comply with the policies and procedures of the Service
• complete and sign the authorised nominee section of their child’s enrolment form online before their child commences at the Service
• ensure that changes to nominated authorised persons are provided to the Service in a timely manner through the Xplor home app and via email to the Nominated Supervisor
• advise nominated authorised persons that they will require photo identification (such as a driver’s licence) in order to collect their child from the Service
• sign and date permission forms for regular transportation and regular outings
• sign and date permission forms for excursions
• sign the attendance record as their child arrives and departs from the Service via the Xplor Hub
• provide written authorisation on the Administration of Medication Form when their child requires medication to be administered by educators/staff, including signing and dating it for inclusion in the child’s medication records
• provide completed Medical Management Plans and Action Plans where relevant for their child
• be familiar with circumstances where authorisations may be refused/no applicable.

 

 

EMERGENCY CONTACTS AND OTHER PERSON(S) AUTHORISATIONS

 

• To request authorisation of third-party involvement in the care of their child a parent/guardian must complete upon their enrolment form detailing the below/ or add the third party as an Xplor Hub Guest to authorise collection of their child. Authorisations by enrolment form/ email can include:
• Authorised to Collect
• Notification in the event of an emergency
• Authorised to consent to medical treatment
• Authorised for the administration of medication
• Authorised to authorise an Educator to take the child outside of the premises.
• They also must supply the following details for the third-party person:
• Given name and Surname of Person
• Address as shown on License for Person
• Contact Phone number for person
• Relationship Third-party person has with child
• Photo Identification to be supplied by third-party person upon arrival for collection of children. (Photocopy is taken and then placed on Child’s File)
• Please note to de-list a third party Hub Guest both carer’s of the child must email to the Service for this to be undertaken.

 

ONGOING OUTSIDE SPECIALIST VISITATION

 

Requesting authorisation for specialist to observe child/ren in the education and care service on an ongoing basis a parent/legal guardian must provide education and care service with written confirmation of specialist involvement with child. The following is also to be provided:

• Given name and Surname of Specialist
• Company/Business specialist is employed by
• Relationship to child/ren
• Contact Number
• Photocopy of Specialist QLD Working with Children Check
• Photocopy of specialist’s photo identification

 

MEDICATIONS

 

Requesting the administration of medication by the education and care service the parent/legal guardian must adhere to the following:

• Follow all medication policy or medical conditions policy guidelines, which outlines when authorisation to administer medication will be refused or accepted.
• Ensure the medication record is completed correctly, signed and dated by parent/legal guardian
• Provide the education and care service with any documentation relating to an ongoing medical condition (asthma, allergies, diabetes, epilepsy, anaphylaxis etc.) This documentation must include the following information:
• Name of Child
• Date of Birth
• Nature Medical Condition
• Action Plan (a step by step process, in the event that the child falls ill at the service.)
• Name of medication that child requires to combat this condition
• Dosage of education to be administered to child
• Name, Signature of medical practitioner
• Date plan was developed.
• In addition to this plan the parent/legal guardian of the child with a medical condition must ensure that all medications come to the education and care service every day their child attends. The medication will contain:
• Name of Child
• Date of Birth
• Name of medication
• Medication is in original packaging with instructions attached.
• Instruments to administer medication (example: spacer for asthma pump or syringe for liquid medications)
• Expiry date

 

AUTHORISATION REQUIREMENTS

Authorisation documents are required for the following situations and must have details recorded as specified:

Administration of Medication

Name of the child Administration of Medication Record is signed by a parent or a person named in the child’s enrolment record as authorised to consent to administration of medication Name of the medication to be administered Clearly indicate time and date the medication is to be administered Dosage of the medication to be administered Method of dosage (e.g.: oral or inhaled) Period of authorisation (actual days and dates: from and to) Date the authorisation is signed Medication must be in its original container and bearing the correct child’s name Medication is not past its expiry or use-by date Medication is administered in accordance with any instructions attached to the medication or provided by a registered medical practitioner. A second person checks the signed Administration of Medication Record, checks the dosage of the medication, and witnesses its administration The educator administering medication and the witness must write their full name and sign the medication record Details of the administration must be recorded in the medication record

 

Medical treatment of the child including transportation by an ambulance service(Included and authorised initially as part of the child’s enrolment record)

Name of the child Authorisation to seek medical treatment for the child from a registered medical practitioner, hospital or ambulance service Authorisation for the transportation of the child by an ambulance service Name, address and telephone number of the child’s registered medical practitioner or medical service Child’s Medicare number Name of the parent or guardian providing authorisation Relationship to the child

 

Emergency Medical Treatment(included and authorised initially as part of the child’s enrolment record or as updates during enrolment)

The Service is able to seek emergency medical assistance for a child as required (i.e. medical practitioner, ambulance or hospital) without seeking further authorisation from a parent or guardian in the case of an emergency, including for emergencies relating to medical conditions noted on the enrolment form.

 

Collection of Children(included and authorised initially as part of the child’s enrolment record or as updated during enrolment)

Name of the child Name of the parent or the guardian of the child or the authorised nominee on the enrolment form providing authorisation Name of the person/s authorised by a parent or authorised nominee named in the child’s enrolment record to collect the child from the premises State relationship to the child of the persons authorised to collect the child from the premises

 

Transportation (other than as part of an excursion)

If the transportation is ‘regular transportation’ the authorisation is only required to be obtained once in a 12-month period Name of the child the reason the child is to be transported if the authorisation is for regular transportation, a description of when the child is to be transported and the date the child is to be transported a description of the proposed pick-up location and destination the means of transport the period of time during which the child is to be transported the anticipated number of children likely to be transported the anticipated number of staff members and any other adults who will accompany and supervise the children during the transportation any requirements for seatbelts or safety restraints under a law of each jurisdiction in which the children are being transported that a risk assessment has been prepared and is available at the education and care service that written policies and procedures for transporting children are available at the education and care service

 

Excursions

The authorisation must state: Name of the child Date of the excursion Reason for the excursion Proposed destination for the excursion Method of transport to be used Route to be taken to and from the excursion Period of time away from premise- include time leaving premise and time returning to premise Proposed activities to be undertaken by the child during the excursion Anticipated number of children likely to be attending the excursion Ratio of educators attending the excursion to the number of children attending the excursion Number of staff members and any other adults who will accompany and supervise the children on the excursion (including parents, students, volunteers) Statement that a risk assessment has been prepared and is available at the service Name of the parent or guardian-providing authorisation Relationship to the child Signature of the person providing authorisation and date of authorisation Details of any water hazards and risks associated with water-based activities (to be included in risk assessment). Items that should be taken on the excursion

 

Regular outing

A regular outing means a walk, drive or trip to and from a destination that the service visits regularly as part of its educational program and where the circumstances relevant to the risk assessment are the same on each outing. Written authorisation only needs to be given once in a specified 12-month period for a regular outing. (Reg. 102(5)). If the conditions of the regular outing change, a new authorisation is required. The written authorisation must include: Name of the child a description of when the child is to be taken on the regular outings a description of the proposed destination method of transportation (including walking) proposed activities to be undertaken anticipated ratio of educators to the anticipated number of children that a risk assessment has been prepared and is available at the service

 

Collection of Children(included and authorised initially as part of the child’s enrolment record or as updated during enrolment):

Name of the child Name of the parent or the guardian of the child or the authorised nominee on the enrolment form providing authorisation Name of the person/s authorised by a parent or authorised nominee named in the child’s enrolment record to collect the child from the premises State relationship to the child of the persons authorised to collect the child from the premises Signature of the person providing authorisation and date of authorisation

 

Sunscreenand Insect Repellent application     (Permission to apply sunscreen is included on enrolment form)

Name of child Permission authorised for staff to apply SPF 30 or higher broad-spectrum, water-resistant sunscreen supplied by the service or Permission authorised for staff to apply SPF 30 or higher broad-spectrum water-resistant sunscreen supplied by parent/guardian (for children who may have allergies) Parent signature and date  Safety Data Sheet required for all products Permission authorised for staff to apply insect repellent supplied by the service or, Permission authorised for staff to apply insect repellent supplied by the parent/guardian [adjust for your own service requirements] Note: the use of sunscreen on babies under 6 months is not recommended due to their sensitive skin. Please note personalised sunscreen and insect repellants must have a pharmacy label as per all non prescribed creams.

 

 

Confirmation of Authorisation

All authorisation forms received (including the initial enrolment form) are to be checked for completion All authorisations (excluding the initial enrolment form) are checked to ensure that the authoriser (name and signature) is the nominated parent or guardian a person named on the enrolment form as having authority to authorise If incomplete or inappropriately signed, the authorisation form should be returned to the parent or guardian for correction Children will be suspended from any activity requiring authorisation until the appropriate form has been correctly completed and signed

 

 

Related Centre Policies and Source Acknowledgements

 

• ACECQA – Australian Children’s Education and Care Quality Authority
• acecqa.gov.au
• Guide to the National Quality Framework – available on ACECQA website
• acecqa.gov.au

 

Policy Review:

• The Service will review the Acceptance and Refusal of Authorisation Policy every year or as new information arises.
• Families are encouraged to collaborate with the Service to review the policy and procedures.

Educators/Staff are essential stakeholders in the policy review process and will be encouraged to be actively involved.

 

Policy Reviewed	Modifications	Next Review Date
October 2019	More information in regard to photo identification	October 2020
July 2020	Update for Xplor information regarding Xplor Guests as well as enrolment form information.	July 2021
July 2021	No updates required	July  2022
July 2022	No updates required	July 2023
May 2023	No updates required	May 2024
June 2024	Clarification on insect repellant and personalised sunscreen requiring a non prescribed creams form to be completed by the guardian.	June 2025
June 2025	No changes required	June 2026

 

Administering First Aid Policy

 

References: National Law section 169 Regulation 168 (2)(a) 136

National Quality Standard: 2.1

Staying Healthy: Preventing infectious diseases in early childhood education and care services (5^{th Edition})

Policy Purpose

 

First Aid is the immediate care of an injured or suddenly sick person. It is the care a person applies as soon as possible after an accident or sudden illness.

 

This prompt care and attention prior to the arrival of the ambulance can sometimes mean the difference between life and death, or between a full or partial recovery. The main aims of first aid are to:

 

1. Preserve life – this includes the life of the casualty, bystander and rescuer.
2. Protect the casualty from further harm – ensure the scene is safe.
3. Provide pain relief – this could include the use of ice packs or simply applying a sling.
4. Prevent the injury or illness from becoming worse – ensure the treatment you provide does not make the condition worse.
5. Provide reassurance.

 

It is important to understand that first aid has its limitations and does not take the place of professional medical treatment.  

 

In the event that a severe injury or illness should occur at the Education and Care

Service, 000 should be called by the Nominated Supervisor or in their absence, the next suitably qualified responsible person as a first response.

 

Scope

• This policy applies to children, parents/ guardians, staff, management, authorised persons, volunteers and students on placement working at Karalee Kindergarten & Early Years Learning.
• Information relating to this policy is communicated throughout the service using a variety of the following: Newsletters, emails, Parent and Team handbooks, team meetings and memos, planned experiences for the children, notice boards and posters, pamphlets and information sheets in the foyer, role modelling and signs displayed around the classrooms and service.

 

Background Information and Procedures

Our Service is committed to providing a safe environment for all those that utilise the education and care service. Despite the measures taken to protect all stakeholders through effective safe environment policies and procedures, our service recognises there will be instances where injuries and sudden illnesses will occur.

 

The Administering First Aid Policy provides guidance to the education and care service team members, to ensure that the injured/ill person receives prompt and appropriate first aid treatment.

 

 

First Aid Qualifications 

 

Our service adheres to the recommendations of the National Quality Framework in regard to First Aid Qualifications – Centre Based Services – Regulation 136(1):

 

• The Approved Provider of a Centre-Based Service must ensure that the following persons attend any place where children are being educated and cared for by the Service, and immediately available in an emergency, at all times that children are being educated and cared for by the Service:

 

• At least one Educator who holds a current approved first aid qualification.
• At least one Educator who has undertaken current approved anaphylaxis management training.
• At least one Educator who has undertaken current approved emergency asthma management training.

 

Services must have staff with current approved qualifications on duty at all times and immediately available in an emergency. One staff member may hold one or more of the qualifications. Up to date records of educator’s currency in ACECQA approved first aid courses are kept in the Educators individual employment file and staff schedule.

 

Our service goes beyond this national regulation, by stipulating that all staff (18 years and older), must have current first aid qualifications, anaphylaxis management training and approved emergency asthma management training to be employed at our service. This ensures all team members are able to support injured/ill persons in the service and provide appropriate first aid treatment.

 

 

First Aid Kits 

 

• First Aid Kits are available throughout the Education and Care Service to ensure easy access in case of emergency situations.

 

• First Aid Kits may comprise of a permanent kit located in the office as well as portable first aid kits that can be transported to outside locations/ excursions or in the event of an emergency.

 

• The First Aid Kits are checked monthly or when it has been observed that items in the kit have diminished, to ensure that the contents are fully stocked and within any relevant expiry dates.

 

• The centre bush kinder and the centre office first aid will house an all-purpose child epi pen for emergency use. The centre also has Salbutamol with dose counter for breathing difficulty support if required.

 

• First Aid Kits are not to house medication for children unless it is an emergency anaphylaxis/ asthma medication, and the kit is stored in an area that is not accessible to children.

 

 

More information regarding first aid can be found at: http://www.worksafe.qld.gov.au

 

 

Administering First Aid

 

At all times, there should be at least one Educator on duty that has a current Senior First Aid Certificate, Anaphylaxis and Asthma Training.

 

In the event of a child/team member being involved in an accident and sustaining injuries:

 

The Nominated Supervisor/Responsible person must immediately call 000 in the event that the injuries require immediate medical attention

 

 

1. Team members should administer the necessary First Aid to the child’s injury/s, determine the severity of the accident and alert the Nominated Supervisor/Responsible Person. This includes ensuring the immediate environment is safe and does not pose further hazard to the injured child/person or the person attempting to administer the First Aid.

 

2. Nominated Supervisor or/ Responsible Person will:

 

1. Call the child’s parents/legal guardian.
2. If they are not contactable, call the child’s emergency contact.

 

Explain the nature of the incident and the injury and provide information regarding the    action taken. They will also recommend that a child is taken for further medical treatment if the injury does not require an ambulance but may need further investigation. 

 

3. If necessary, the education and care service, reserves the right to take the child by ambulance to the nearest hospital, accompanied by his/her preferred educator. Permissions for the transportation of children in this instance can be found in the child’s enrolment form.

 

4. Every accident that occurs at the education and care service, regardless of severity, must be documented.

 

Documentation may include one or more of the following:

• Incident, Injury, Trauma and Illness Form on Xplor
• SIO1– Notification of Serious Incident Form, in instances where medical attention was sought or ought to have been reasonably sought

 

The staff member witnessing and managing the accident is required to complete the Incident, Injury, Trauma and Illness Form on Xplor and follow the procedure outlined in the Completion of Regulatory Authority Forms Policy.

 

In the event that a child/team member becomes seriously ill at the education and care service and requires First Aid treatment the following will occur:

 

The Nominated Supervisor/Responsible Person must immediately call 000 in the event that the illness requires immediate medical attention

 

• In instances where the child/team member has a Medical Conditions Management Plan, the Emergency Procedure detailed in this plan will be followed by a suitably First Aid Qualified Educator.

 

• In instances where a Management Plan is not in place, the suitably qualified educator will administer first aid in line with their training and make the child comfortable.

 

• Report the illness to the Nominated Supervisor/ Responsible person who will:
  1. Call the child’s parents/legal guardian.
  2. If they are not contactable, call the child’s emergency contact.

 

Explain the nature of the illness and the action taken. They will also recommend that a child is taken for further medical treatment if the illness does not require an ambulance but may need further investigation.

 

• If necessary, the education and care service, reserves the right to take the child/ team member by ambulance to the nearest hospital, accompanied by his/her preferred educator. Permissions for the transportation of children in this instance can be found in the child’s enrolment form

 

• Every illness that occurs at the education and care service, regardless of severity, must be documented.

 

Documentation may include one or more of the following:

• Incident, Injury, Trauma and Illness Form on Xplor Playground
• Illness Form on Xplor Playground
• Illness Observation on Xplor Playground
• SIO1– Notification of Serious Incident Form in instances where medical attention was sought or ought to have been reasonably sought.

 

These illness forms are to be given to the Nominated Supervisor or in their absence the next suitable responsible person, immediately upon completion.

 

The staff member witnessing and managing the illness is required to complete the Incident, Accident, Injury Form via Xplor Playground, and if SIO1 Form is required, follow the procedure outlined in the Completion of Regulatory Authority Forms Policy.

 

 

Additional Information 

 

In any instance where it is suspected that a child has ingested any foreign material e.g. non-prescribed medication, small object (even if airways are clear) education and care services must ring 000 immediately and seek further advice.

 

 

Policy Review 

• The Service will review the Administering First Aid Policy every year or as new information arises.
• Families are encouraged to collaborate with the Service to review the policy and procedures.
• Educators/Staff are essential stakeholders in the policy review process and will be encouraged to be actively involved.

 

Related Centre Policies and Source Acknowledgements

 

• Supervision Policy
• Child Safe Environment Policy
• Water Safety Policy
• Consultation with Management, Staff and Families
• St Johns Ambulance – www.stjohnfirstaid.com.au
• Staying Healthy in Child Care –5th edition
• Education and Care Services National Law Act 2010
• Education and Care Services National Regulations
• National Law Guide and National Regulations Guide
• National Quality Standards Guide
• Quality Improvement Plan Guide

 

Policy Reviewed	Modifications	Next Review Date
October 2019	Reviewed, no changes made	October 2020
July 2020	Changes made to incident and illness forms now being logged on Xplor Playground under the child’s profile.	July 2021
July 2021	Updates to staffing contract requirements i.e: all staff have current first aid, anaphylaxis and asthma training at all times.	July 2022
July 2022	No updates required	July 2023
May 2023	Epi pen in Bush kinder and office first aid addition	May 2024
June 2024	Salbutamol inhaler included in office first aid – additional	June 2025
June 2025	No changes required	June 2026